7:00 am Check-In & Coffee
7:50 am Chair’s Opening Remarks
Aligning Scope & Budgets
8:00 am Setting Clear Expectations of Project Scope for Each Stakeholder to Minimize Miscommunication & Enhance Trade Performance
Synopsis
- Examining the impact of subpar communication on project timelines and budget management to prevent repeating common industry mistakes
- Benchmarking strategies for clearly defining expectations of trade partner scope and enforcing agreed terms throughout the project life cycle
- Identifying grey areas in project scope and addressing them early to have certainty in early pricing efforts
8:40 am Improving the Quality of Design & Tender Documentation to Inform Earlier Buy-Out of Trades
Synopsis
- Identifying the minimum information required from designers to facilitate trade buy-out and driving urgency for this being provided early and accurately
- Establishing guideposts for level of documentation required at each phase of design and guaranteeing their delivery
- Effectively incorporating design document quality control processes with detailed guidance to ensure adherence
9:50 am Speed Networking & Morning Refreshments
10:30 am Audience Discussion: Aligning Estimate Development & Cost Management to Enhance Accuracy & Improve Forward Planning
Synopsis
- Defining key information required from trade partners to inform accurate estimates and continuous forecasting
- Utilizing strategies to effectively capture information provided in a standardized format for ease of use
- Creating a unified budgetary framework with your partners to increase project-wide transparency and inform individual resource allocation
Setting Up for Early Success
11:10 am Improving the Prequalification Processes for More Advanced Markets to Ensure Competitive Pricing & Availability of Qualified Trade Partners
Synopsis
- Identifying the skill sets required from partners for specialized projects in markets such as data centers, life sciences, healthcare, and advanced manufacturing
- Understanding prospective in-house trade partner policies for employee qualification assurance and loading schedules prior to awarding the contract to uphold project quality and minimize rework
- Developing strategies to spread the knowledge and expertise in specialized areas to reduce monopolization and ensure future project viability
11:50 am Enhancing Transparency of Upcoming Projects with Trade Contractors to Boost the Attractiveness of Partnering with Your Firm
Synopsis
- Understanding why trade contractors need greater visibility over project forecasts to manage workload
- Engaging with subcontractors earlier in the process so they can schedule the commitment of resources to those jobs and streamline the project initiation process
- Implementing cultural changes to your organization’s bidding process to ensure subcontractors have adequate time and resources to bid on projects
12:30 pm Networking Lunch
1:30 pm Panel Discussion: Establishing Early Procurement Best Practices to Deliver Your Projects on Time & in Budget
Synopsis
- Determining client requirements for crucial long lead items and effectively conveying the risks to both designer and client regarding any delays in the initial ordering process
- Protecting against additional cost premiums from original quote assumptions once procurement begins
- Setting contingencies in the early design phases for temporary power supply to meet schedule deadlines despite increasing product lead times
2:10 pm Achieving Buy-in to Onboarding Trade Partners Earlier in the Project Timeline to Enhance Design Accuracy & Mitigate Project Risk
Synopsis
- Educating owners on the benefits of onboarding trades earlier and overcoming likely objections
- Discussing project delivery models more conducive to early collaboration
- Developing clear strategies to balance bringing trades in earlier with maintaining a competitive edge
2:50 pm Afternoon Refreshments
Enhancing MEP Management Support
3:30 pm Case Study: Maximizing Value from the Coordination Process to Enhance Accuracy & Accelerate Speed-to-Market
Synopsis
- Outlining how the MEP Manager can best support the coordination process: Knowing the information you need, when, and how to draw maximum value from each partner in the process
- Examining the challenges of starting coordination earlier in the design phase: How can you overcome some of the typical roadblocks and get coordination started before contracts are signed?
- Quantifying the cost and savings of an effective coordination process to more accurately reflect this into project estimates
- Benchmarking best practices and tools for tracking MEP changes throughout the project and ensuring an up-to-date model at project handover
4:10 pm Audience Discussion: Creating a Standard MEP Project Roadmap to Promote Project Team Integration & Inform Resource Management
Synopsis
- Defining the optimal level of detail for the MEP manager to be involved with the project
- Outlining key challenges faced at each project stage when it comes to trade management and how best to prepare the emerging workforce for them
- Establishing standards, expectations, and communication strategies for each key stakeholder throughout the project cycle
- Scaling your process dependent upon project size and importance to your organization